KASZUBSKA PONIEWIERKA ULTRAMARATHON — TERMS AND CONDITIONS
1.1. Kaszubska Poniewierka Ultramarathon and Kaszubska Poniewierka 30 run are voluntary, individual long-distance cross-country runs in a hilly terrain.
1.2. The following definitions are adopted in this document:
1.2.1 Run – collectively understood: Kaszubska Poniewierka Ultramarathon and Kaszubska Poniewierka 30 run, hereinafter also collectively referred to as the Event,
1.2.2 Participant – an adult voluntarily and consciously participating in the Run and accepting its Terms and Conditions,
1.2.3 Organizer – “Aktywni w Trójmieście” association, based in Gdańsk.
1.2. 4 Terms and Conditions – rules and arrangements set forth by the Organizer, applicable during the Run and determining the means and conditions of applying for participation in the Run, carrying out of the run and evaluation of the sports results.
2. OBJECTIVES OF THE EVENT
2.1 Promotion of the Kashubia and Pomerania region in Poland and abroad,
2.2 Selecting the best participants of demanding mountain runs,
2.3 Promotion of healthy life styles,
2.4 Promotion of running as a form of active tourism,
2.5 Ecological education, raising awareness on environmental matters.
3.1 The Run is organized by the “Aktywni w Trójmieście” association, based in Gdańsk
3.2 E-mail address: firstname.lastname@example.org
4.1 During the event, Participants will compete on two distances:
Kaszubska Poniewierka Ultramarathon: 100km (D+2300m/D-2200m)
Kaszubska Poniewierka 30: 30km (D+650m/D-650m)
4.2 The route for both distances will lead mostly along forest paths and dirt roads with short paved sections.
4.3 The route of both distances will be marked with tape. In critical places, the Organizer might additionally use markings in the form of arrows or lights.
4.4 There will be 3 refreshment points on the route of Kaszubska Poniewierka Ultramarathon, including one transition area:
31km Gdańsk, Decathlon Kartuska (refreshment point)
48km Skrzeszewo, common room (refreshment point + transition Area)
70km Kartuzy, Assesor’s bench (refreshment point)
4.5 There will be one refreshment point on the route of Kaszubska Poniewierka 30 run, located in Brodnica Dolna, ca. 15km.
4.6 Finishers of the Kaszubska Poniewierka Ultramarathon 100km run gain 4 qualification points for the Ultra-Trail du Mont-Blanc® run (2 points in the legacy classification). Additionally, the Participant receives 1 qualification point for the Bieg Granią Tatr 2017 run.
5. DATE AND LOCATION
5.1 Kaszubska Poniewierka Ultramarathon will start in Sopot on September 16, 2017 at 2:00 AM at the base of Łysa Góra, address: Herberta 9.
5.2 Kaszubska Poniewierka 30 run will start on September 16, 2017 at 1:00 PM at Centrum Aktywnego Wypoczynku Wieżyca-Koszałkowo.
5.3 The finishing line and the race headquarters for both runs will be located at Centrum Aktywnego Wypoczynku Wieżyca-Koszałkowo.
5.4 The race headquarters for both runs will be located at Centrum Aktywnego Wypoczynku Wieżyca-Koszałkowo.
5.5 The Organizer provides starter packs at the starting point (of each run) on the day of the run, in accordance with point 5.6, and on September 13 at the starter pack receiving point, the location of which will be announced in a start message not later than 2 weeks before the planned date of the race.
5.6 The organizer will provide starter packs:
for the Participants of Kaszubska Poniewierka Ultramarathon at the race headquarters in Sopot, next to Klakier restaurant, at Herberta 9 on September 15, from 5 PM to 9 PM.
for the Participants of Kaszubska Poniewierka 30 run at the race headquarters at Centrum Aktywnego Wypoczynku Wieżyca-Koszałkowo on September 16, from 9 AM to 12 PM.
5.7 In order to verify the Participant’s identity, Participants will be asked to present a personal ID or another identification document.
6. TIME LIMITS
6.1 There are following time limits on Kaszubska Poniewierka Ultramarathon:
31km (Decathlon Kartuska) –5h (leave the point no later than 7:00 AM)
52km (Skrzeszewo) –8h (leave the point no later than 10:00 AM)
70km (Kartuzy) –11h (leave the point no later than 1:00 PM)
100km (Wieżyca-Koszałkowo) 16h – (the finishing line closes at 6:00 PM)
6.2 The Kaszubska Poniewierka 30 run has a time limit of 5h (the finishing line closes at 6:00 PM)
7. DEPOSITS AND TRANSPORT OF BELONGINGS TO THE FINISH LINE
7.1 The Participants of Kaszubska Poniewierka Ultramarathon are entitled to deposit their belongings, which will be available on the finishing line and at the transition point (limit of 5kg). The Organizer also provides the opportunity to transport Participant’s belongings from the start point to the finishing line in Wieżyca-Koszałkowo.
8. REGISTRATION, PARTICIPANT LIMITS AND REGISTRATION FEE
8.1 Applications are accepted from March 1, 2017 via a form available on https://elektronicznezapisy.pl/event/1373.html website until a limit of participants is reached.
8.2 Upon registration, Participant’s data will be published on the applicant’s list. By applying, the Participant gives his consent to such publication. Additionally, after registration the Participant is obliged to pay an entry fee in the amount stated in the registration form.
8.3 The organizer does not refund the entry fee to persons, who do not complete the run or do not take part in the event. Additionally, in such cases the Organizer does not transfer the fee for next/other races.
8.4 It is possible to transfer the registration fee to another Participant until September 15 2017, but a processing fee of 25 PLN is charged and shall be paid directly to the Organizer’s bank account. After this date, no further changes are possible. Such change must be performed personally between the interested parties and confirmed by them to the Organizer.
8.5 Shortening or any other change of the route or race, as well as the cancellation of the race (in part or as a whole) after it has started, does not provide grounds for refund of the registration fee.
8.6 In the event of cancellation of the Run (in part or as a whole) by the Organizer before the start the Participants are entitled to a refund of the registration fee.
8.7 The registration fee can be paid via Dotpay platform linked to the registration form or in cash at the race headquarters, or other location indicated by the Organizer before the Run.
8.8 The Organizer is not responsible for the duration of payment execution; the date of payment receipt by the Organizer is binding.
8.9 The Organizer set the following Participant limits:
300 for the distance of 100km (including 20 at the Organizer’s disposal)
450 for the distance of 30km (including 20 at the Organizer’s disposal)
Registration between 2017.03.01 and 2017.04.30
100km 120.00 PLN
30km 60.00 PLN
Registration between 2017.05.01 and 2017.07.31
100km 150.00 PLN
30km 75.00 PLN
Registration between 2017.08.01 and 2017.09.14
100km 200.00 PLN
30km 100.00 PLN
Registration between 2017.09.15-2016.09.16 – in this case the fee can only be paid at the race headquarters or another location indicated by the Organizer before the Run (provided that the limit of participants has not been reached).
100km 250.00 PLN
30km 130.00 PLN
In case of registration on site, the Organizer does not guarantee all services in the package.
9.1 Participation in the race is voluntary.
9.2 Each Participant takes part in the race on his/her own responsibility. Only persons in appropriate health condition for such activities as the Run, can take part in the event. Each Participant evaluates his own health condition individually.
9.3 Each Participant of the Run should be 18 years of age on the date of start.
9.4 The participant acknowledges and accepts the fact that participation in the Run is associated with higher than usual physical effort and carries a natural risk associated with sports, risk of accidents, also resulting from the fact that the route of the Run mainly leads through forests, as well as risk of physical injuries, including death.
9.5 Before participation, each Participant personally submits to the Organizer a written statement on lack of health contradictions to take part in the race with a confirmation of starting on Participant’s own responsibility. The statement follows a template prepared by the Organizer, available on Participant’s request by e-mail or at the race headquarters. Submitting this statement is required to take part in the race – the Organizer can refuse participation in the race if the participant fails to submit this statement.
9.6 By registering for participation in the Run, the Participant declares that he/she renounces all claims related to compensation from the Organizer in case of injury or claims resulting from any other grounds associated with participation in the Run.
9.7 All Participants are obliged to comply with the rules set forth by the Organizer and absolutely follow the commands of the Organizer and persons designated by the Organizer.
9.8 During a compulsory briefing for Participants of Kaszubska Poniewierka Ultramarathon before the start, the Participants will be informed about particular dangers on the route.
9.9 The Organizer will issue a short message for the Participants of the Kaszubska Poniewierka 30 run just before start, informing briefly about the conditions on the route.
9.10 By registering to the Run, each Participant gives consent to publish his/her image, personal data and sport results without compensation, also in reports from the Run published in media, as well as in commercials, promotional materials of the Organizer, partners, media patrons and sponsors – including websites and social media.
9.11 The Organizer allows participation with a dog, provided that the owner uses a harness (because of wild animals in the forest, road safety aspects, etc.) and takes special care so that the dog causes no threat to the Participants of the Run.
9.12 Participants need to fulfil the following conditions:
Fill in the registration form from the run registration website or sign up personally at the race headquarters or another location designated by the Organizer (in case of registration before the start – is places are still available). The registration expires if the registration fee has not been paid within the date set in the Terms and Conditions.
Pay the registration fee as set in the Terms and Conditions before the start, observing the deadline set in the Terms and Conditions. The registration fee payment confirmation shall be kept and presented during registration at the race headquarters.
Legibly sign the Statement before the start.
Upon arrival at the starting point, go to the race headquarters to confirm the start (personally with an ID).
9.13 Assignment of a starting number is a confirmation of participation.
9.14 The Participants of the race insure themselves independently, especially for accident insurance.